People Coordinator
Part time, permanent (20-25 hours per week to be discussed)
Based at ACE HQ, Rampton, NR Retford
Aquatic Control Engineering (ACE) are recruiting for a People Coordinator to join the Head of People to ensure the smooth running of its HR function. This role will be to focus on operational HR, employee support and coordination across all teams.
Aquatic Control Engineering are a family run organisation and a leader within their sector, supplying turnkey mechanical and electrical solutions for water management, flood defence and environmental services. Aquatic Control Engineering provide Design, Manufacture, Supply and Installation services.
Our vision is to protect people, property and biodiversity through our innovative sustainable solutions.
We pride ourselves on our People and their skillset and the value they bring to our company.
Main responsibilities:
Keep HR operations running smoothly by managing recruitment procedure, maintaining accurate employee data, supporting compliance and training requirements, handling first line employee queries and record keeping of sickness absence and holiday reporting.
Key areas identified within the People Coordinator’s responsibilities but not limited to:
HR Administration and Data Accuracy
– To assist with the implementation of a HR management system
– Maintain employee records
– Work with line managers to manage absence, holidays and return to work forms
– Producing standard HR letters
– To ensure clean data for accurate payroll and systems
Recruitment and Onboarding
– To manage the recruitment process; manage online recruitment platforms
– Screen CVs
– Schedule interviews
– Deliver the company’s onboarding process ensuring new starters have a smooth and structured introduction to the company
Training and Compliance
– Be responsible for the company’s Training Matrix ensuring the correct training is kept up to date (specifically for the Operations team) this includes tracking certifications and expiry dates
– Seeking and booking the correct training courses for all employees
– Supporting any ISO or HSEQ Audit documentation records
Employee Support and first line queries
– To be the day to day contact for all employees
– Answering basic HR related questions
– Support wellbeing and engagement activities
– Helping with internal communications
– Managing the end to end employee experience, including onboarding and offboarding
Essential Requirements & key skills:
- HR Administration requires strong attention to detail and clean data record keeping
- A strong and clear communicator
- Confidence when handling confidential and sensitive information
- Ability to manage recruitment campaigns, applications and scheduling of interviews
- Basic understanding of onboarding procedures including right to work requirements
- Basic understanding of HR first line queries
- Ability to juggle multiple tasks at once
- Strong time management skills
- Must be comfortable working independently in a part time role
- They must have a friendly and approachable manner with clear written and verbal communication
- Ability to interact with all functions of the organisation
- Ability to maintain digital files, being proficient in Microsoft Word and Excel
- Previous Administrative or Coordinator role with HR experience or CIPD Level 3
Desirable Requirements – Full training will be given to the successful candidate:
- Experience of working within manufacturing or engineering industry
- Experience with HR systems or databases
- Understanding of GDPR requirements
- Understand of HSE requirements